Leading a STM Medical Team
Mid Pre-Trip Tasks
Purchase Air Travel
As a rule, the earlier the
tickets are purchased, the better. A large group of seats is more likely to be available and generally the cost
increases as the travel date approaches. Of course, in order to purchase tickets the dates and the passenger names must
be known. Passengers will also need a valid passport.
Many countries require a cash payment to depart the country back to the USA. It
can be called an exit or airport tax. Some countries require exact cash payment, while others allow credit card payment. Some
include the "tax" in the airfare paid to the airline. It is a good idea to get clarification on all these points. Some countries require a
Visa before entry is allowed. These can be expensive. Rules for individual countries can be found at this
US State Dept web site.
Excess baggage charges for a large group can be quite high. It is advantageous to verify rules which will apply to your group
as early as possible in the planning process. Other possible expenses to discuss with the travel agent are Airline Cancellation
fees and Travel Insurance. See the link below for an example of a low-cost policy we have often used which provides payment for
emergency medical care and emergency medical evacuation back to the US, among other things.
Downloads and links available:
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