Leading a STM Medical Team

Late Pre-Trip Tasks

Logistics, Part III

In these final weeks leading up to the trip, all the logistics related to the trip should be in place. A final itinerary should be agreed to by the national host, the medical and nursing directors, and you, and all arrangements for transportation, translators, and security guards should have been completed.

If you have not already done so, please review the information contained on Logistics, Part I and Logistics, Part II.

Click in this list to jump to the desired outline section:

Lodging

Food

Translators

Ground Transportation

Security

Day of Rest Activities

Logistics

1. Lodging
1. Long discussion with national host
1. National host pays and passes costs to team?
2. Verify details in writing via email
2. Ensure arrangements for:
1. Lodging at arrival city
2. Lodging at area of ministry
3. Lodging at retreat site
3. For each site consider:
1. Cleanliness
2. Toilets (not necessarily western style)
3. Showers (not necessarily western style)
4. Electricity
5. Proximity to food/cooking
6. Proximity to ministry site
Go back to list at top
2. Food
1. Long discussion with national host
1. Safety for western stomachs
2. Nutrition (protein/day)
3. Number of meals/day
4. National vs. westernized cuisine
5. Clean water source
6. Cost of various alternatives
2. National host pays and passes costs to team?
3. Verify details in writing via email
4. Meals at arrival city
1. Time of day of arrival
2. Food available at hotel or lodging?
5. Meals at area of ministry
1. Breakfast
2. Lunch
3. Dinner
6. Celebration dinner
1. Timing
2. Site
3. Menu
7. Meals at retreat
Go back to list at top
3. Translators
1. Trip objectives determine need/number
2. National nurses usually are best translators for medical teams
Go back to list at top
4. Ground Transportation
1. Discussion points with national host
1. Size of group
2. Safety during transit
3. Do any individuals need transportation separate from the group?
1. For an individual meeting?
2. For the leader to buy supplies?
2. National host pays and passes costs to team?
3. Verify arrangements in writing with host
4. Who will meet team at airport?
5. Travel to and from airport
6. Travel to and from area of ministry
7. Travel in and around area of ministry
8. Travel to and from retreat location
Go back to list at top
5. Security
1. Personal safety and security
1. From injury during travel
2. From assault
3. From infectious agent
1. Food or water borne agents
2. Airborne or arthropod agents
2. Security of team belongings
1. During transportation/transfer
2. Daytime security while in ministry
3. Nighttime security
Go back to list at top
6. Day of Rest activities
1. Church services
1. Can the church accommodate a large group?
2. English vs. national service
2. Local sights/recreation?
1. Proximity
2. Transportation
3. Safety
4. Cost
Go back to list at top

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